Session preparation, made collaborative
With the Collaboration feature, multiple people can co-create and present the same Wooclap event: adding questions, adjusting settings, and building content together, so the session reflects the expertise of the whole team, not just one person.
Build better sessions together
Available on Pro and institutional plans.
Create content with several people at once
Multiple collaborators can work on the same event simultaneously, adding, editing, and organising questions in real time. No more emailing files back and forth or merging separate versions.
Draw on the expertise of your whole team
Bring in a colleague's subject knowledge, a learning technologist's design skills, or a teaching assistant's preparation work: all contributing directly to the same event, without losing track of who changed what.
Flexible for any team structure
Collaborators don't need to be in the same organisation, and they don't need an existing Wooclap account to be invited. The event author keeps full control: they can add or remove collaborators at any time.
From solo preparation to shared authorship
Preparing a teaching or training session often involves more than one person, but most tools treat content creation as a solo task. Wooclap's Collaboration feature changes that: instead of one person building everything and sharing a file for feedback, every contributor works directly on the live event: creating a better result in less time.
One event, ready for whoever needs to present it
Once the content is built collaboratively, any team member with access to the event can be the one to run it with participants. Whether it's a co-teacher, a colleague covering a session, or a trainer taking over a module, the event is there, ready, without any handover or duplication.
How Collaboration works
Invite your collaborators
Open any Wooclap event and click Share event in the top right corner of your screen. Select Add collaborators and enter your colleague's email address. They'll receive an invitation by email, even if they don't have a Wooclap account yet.
Co-create in real time
Once accepted, collaborators can access the event directly from their dashboard. Everyone can create, edit, or delete questions, and adjust event settings. An icon on the event confirms that multiple people have access.
The event is ready for whoever presents it
Once the content is prepared, any collaborator who has access to the event can run it with participants, without the original author needing to be present or to transfer any files.
How teams use Collaboration on Wooclap
Collaboration fits any context where more than one person is involved in designing or delivering a session, in universities, schools, training centres, and corporate environments.
Teaching teams in higher education
Two or more lecturers teaching the same course co-build a shared event, each adding questions for the parts they deliver, ensuring consistency without duplicating work.
Learning technologists & instructors
A learning technologist sets up the event structure and question formats, then invites the subject-matter expert to fill in the content, each working in their area of expertise.
Teacher assistants & lead teachers
A teaching assistant prepares the session content in advance; the lead teacher reviews, adjusts settings, and runs it live, with full visibility throughout the preparation.
Corporate training teams
A training manager builds the core event, then invites a subject-matter expert as a collaborator, so the session reflects collective expertise and can be run by either team member.
AI that supports effective formative learning
Wooclap's AI helps you create richer learning moments with less effort: it generates MCQ follow-up questions to reinforce understanding, groups open responses into clear themes, summarises brainstorming input, and suggests ideas to enrich any activity. These AI agents save time, surface misconceptions earlier, and help you focus on guiding deeper learning.
Everything you need to prepare sessions as a team
Invite anyone as a collaborator
Add collaborators by email, they don't need an existing Wooclap account, and they don't need to be in the same organisation.
Co-edit questions in real time
Every collaborator can create, modify, and delete questions in the shared event simultaneously, with no version conflicts.
Adjust settings together
All collaborators can access and update event settings: authentication, message wall, display options, without waiting for the event author.
One event, accessible to any collaborator
Any collaborator can access the event from their own dashboard and run it with participants, no file transfer or duplication needed.
Author retains full control
Only the event author can add or remove collaborators and delete the event, keeping ownership clear while enabling open collaboration.
Share across organisations
Collaboration works across institutions and companies, useful for inter-departmental projects, visiting lecturers, or external training partners.
Ready to build your next session together?
Invite a colleague to your Wooclap event in seconds and start co-creating. No account needed for your collaborators to get started.
Frequently asked questions
Have questions? We’ve got answers to help you get the most our your questions