What's this about?
A new law has been made that keeps your information safe – things like your email address, your name, .... Wooclap and other people collect and use information for all kinds of reasons, and the new law tells them exactly what they are allowed to do with yours. We collect some information about students like you. It’s our job to tell you how we will collect the information, how we will record it and how we will use it.
In this notice, you will see different names or terms used that you may not be familiar with, such as:
- (Data) Controller: This person is in charge of the information we collect.
- (Data) Processor: This person processes information for the data controller.
- Personal Data (or information): This means any information that can be used to identify someone, such as your email address and your name.
Who looks after your information?
Wooclap is the data controller of the personal information you give us – we look at how and why your information is collected and used. Sometimes Wooclap has to give your information to other people, such as the government, or third-party providers, but it will only give away your information when you say it’s ok or when the law says that they have to. When your data is given to someone else, they must look after it and keep it safe.
Why do we collect and use your information?
We will only collect your information when we need it to help us do our job or to follow the law.
When we’ve collected it, here’s how we use it:
- To support your learning
- To monitor and report on your progress
- To provide appropriate support
- To assess the quality of our service
- To comply with the law regarding data sharing
What information do we collect?
The categories of information that the Wooclap collects, holds and shares include the following:
- Your personal information. This is things like your name and email address.
- Your characteristics. This means information about you, like where you’re from, what language you speak and things like that.
- Your assessment information. We collect answers to questions on Wooclap and your results to graded questions.
Do you have to give us your information?
When you participate in an event on Wooclap, if the teacher does not require authentication, you can participate anonymously; this means you don't have to provide a name nor an email address. Of course, in that case, we still need to collect your answers to questions, but the teacher will not be able to know who answered what.
If the authentication is required to participate in an event, you can always choose to provide a nickname instead of your real name, and use a service to generate a one-time use email address.
How long will we keep your information?
We don’t keep it forever, only for as long as we need it to help us do the thing we needed it for.
Will your information be shared?
We won’t share personal information with anyone else, unless the law says we can or should. For instance, if legally required, we may share information with the police force.
What are your rights?
You and your parents have the right to:
- Be told how we use your information.
- Ask to see the information we hold.
- Ask us to change information you think is wrong.
- Ask us to remove information when it’s not needed anymore.
- Ask us to only use your information in certain ways.
- Tell us you don’t want your information to be processed.
- If the information we are collecting is information that you can choose not to give, you can tell us to stop collecting it at any time.
If you’re worried about how we get and use your information, you can speak to your teacher at your school, who will be able to help you and answer any questions that you have.
Four important things to understand
Now you’ve read this, we hope you understand that:
- The law allows us to get and use your information to help us do our job.
- We may share your information with others, but only when we really need to.
- We will ask for your permission to share your information whenever you have a choice.
- You can tell us not to share your information, even when you have said yes before.